We build systems that scale your business.

AI integrations, workflow automation, and custom web apps—connected across your tools to grow revenue and free your team for higher‑value work.

5–10 hrs¹
Saved per person/week
~14 days¹
to go‑live
30–50%¹
Faster cycle times
3-5x
Revenue boost

Trusted by:

The Troncoso GroupPixel Perfect MarketingSterling Advisory GroupINKEEApex RecruitersClearView AccountingFlywheel Consultancy
Tampa Workflow Automation Demo | Everyday Workflows

What our clients say

Verified client feedback from recent engagements.

  • 5 out of 5 stars

    "Alex is extremely knowledgeable and has helped our team maximize efficiency. Highly recommend Alex and Everyday Workflows."

    Matt R.
    The Troncoso Group
  • 5 out of 5 stars

    "Alex and his team delivered exactly what we wanted and made all adjustments quickly."

    Cristian T.
    The Troncoso Group
  • 5 out of 5 stars

    "The main automation is great and was set up quickly. We had a few minor tweaks requested post-launch, and Alex's team addressed them promptly. Overall, a positive experience."

    Jason R.
    AVISON YOUNG
  • 5 out of 5 stars

    "Enjoyed working with Alex and his team; they had our automations up and running in a couple of weeks, and it's really helped out my business."

    Maria C.
    Apex Recruiters
  • 5 out of 5 stars

    "Everyday Workflows delivered! Alex and his team got our AI-powered workflow live incredibly fast, and we're already seeing significant time savings."

    David S.
    PixelPerfect Marketing
  • 5 out of 5 stars

    "Alex and his team are automation wizards. Our custom web app was deployed in weeks and has streamlined our operations immensely."

    Aisha J.
    Sterling Advisory Group
  • 5 out of 5 stars

    "Alex is extremely knowledgeable and has helped our team maximize efficiency. Highly recommend Alex and Everyday Workflows."

    Matt R.
    The Troncoso Group
  • 5 out of 5 stars

    "Alex and his team delivered exactly what we wanted and made all adjustments quickly."

    Cristian T.
    The Troncoso Group
  • 5 out of 5 stars

    "The main automation is great and was set up quickly. We had a few minor tweaks requested post-launch, and Alex's team addressed them promptly. Overall, a positive experience."

    Jason R.
    AVISON YOUNG
  • 5 out of 5 stars

    "Enjoyed working with Alex and his team; they had our automations up and running in a couple of weeks, and it's really helped out my business."

    Maria C.
    Apex Recruiters
  • 5 out of 5 stars

    "Everyday Workflows delivered! Alex and his team got our AI-powered workflow live incredibly fast, and we're already seeing significant time savings."

    David S.
    PixelPerfect Marketing
  • 5 out of 5 stars

    "Alex and his team are automation wizards. Our custom web app was deployed in weeks and has streamlined our operations immensely."

    Aisha J.
    Sterling Advisory Group

Real Results, Proven Partnership

Measurable ROI with quick deployment. We work until you're satisfied with the outcomes.

Digital Ecosystem Success: Lead Follow-Up Automation

Before
  • • Slow first contact
  • • Missed leads
After
  • • 1-min first contact
  • • 391% conversion lift
Read Full Case Study

Wealth Ops Alerting

Outcome

Automated stop-loss dashboard, real-time alerts

Impact

~20 hours/week saved per employee

View Wealth Ops Case Study

Building Business Value Through Automation

15-25%
Higher valuation multiples
288%
AI M&A deal growth in 2024
64%
Of leaders plan AI acquisitions
20-40%
Operational cost reduction

Smart business owners know automation isn't just about efficiency—it's about building a business that commands premium valuations.

100% Commitment to Your Success

We establish clear success metrics and work until you're satisfied. All terms up front. Default: we host and license the solution (not owned); self‑host to own the build.

AI Agent Chat: Intelligent customer support across all channels

Built on your entire knowledge base, this AI agent handles customer inquiries through website chat, email, phone calls, and text messages. Routes complex issues to live agents with full context for seamless handoffs.

  • • Works across all channels: website chat, email, phone, and SMS
  • • Built on your complete business knowledge base for accurate responses
  • • Streaming capability creates a much more immersive experience
  • • Intelligent routing to live agents when AI can't handle the inquiry
  • • 24/7 availability with human-like conversation and context retention
  • • Seamless handoff with full conversation history and customer context

How It Works: Your Path to ROI

From strategy session to launch. Choose your automation example—see results fast.

1. Discovery

Free strategy call

2. Blueprint

Custom solution, clear KPIs

3. Launch

Go‑live in ~14 days on average

4. Optimize

Ongoing support & results

Explore Our Automation Examples

Each automation example delivers measurable ROI with quick deployment.

Napkin Math: If automation costs $2,000 and one booked appointment is worth $800 and we add 3 more per week, the automation pays for itself in weeks.

Revenue Nurture Automation Example

email • text • voice

Turn new and aging leads into booked appointments—automatically.

  • • Multi‑channel sequences with smart reply handling
  • • Reactivation of cold lists and CRM automation

Typical impact: More booked calls in weeks; faster first contact

Start Your Revenue Nurture Automation

Platform Integration & Automation Example

Your tools finally talk to each other; your team stops doing data entry.

  • • Bi‑directional sync across CRM, phone, email, calendar
  • • Centralized workflows with error alerts & dashboards

Typical impact: 10–30 hours/week saved; fewer errors and handoffs

Start Your Integration Automation

Hiring & Onboarding Automation Example

with AI Candidate Screener

Faster screening and day‑one‑ready employees.

  • • AI phone/email screener with scorecards
  • • New‑hire onboarding: forms, e‑sign, accounts, checklists

Typical impact: 50% faster screening; 70% of onboarding tasks automated

Start Your Hiring & Onboarding Automation

AI Collections Voice Automation Example

Revenue Recovery

Recover more overdue payments with human‑like AI calls.

  • • Programmatic outbound calls to past‑due accounts
  • • Secure payment capture and compliance‑aware scripts

Typical impact: Higher recovery rates; reduced days sales outstanding (DSO)

Start Your Collections Automation

More automation examples we ship fast

AI Support Automation Example

chat • email • voice

Instant answers for common questions with smooth human handoff.

Typical impact: under 2‑minute first response; 20–40% Tier‑1 deflection

AI Document Processing Automation Example

Turn PDFs/forms into structured data and actions.

Typical impact: 80–95% automated processing; faster turnaround and fewer errors

Integrate Your Digital Ecosystem

We seamlessly connect all your tools and platforms—no switching required.

CRM & Sales

HubSpotSalesforceGoHighLevelPipedriveZoho

Comms & Marketing

TwilioMailchimpGmail/Google Workspace

Automation & Data

ZapierMaken8nAirtable

Scheduling & Ops

CalendlySlackAsanaTrello

Finance & Commerce

QuickBooksStripeShopify

Gym Stack

GymSalesIgniteMindbodyWellnessLiving

and hundreds more

  • GymSales
  • Ignite
  • MINDBODY
  • WellnessLiving
  • ClickUp
  • Pipedrive
  • Zoho
  • Asana
  • Calendly
  • Zapier
  • Make
  • n8n
  • Airtable
  • Freshsales
  • Monday.com

Industries We Impact

Proven automation solutions across diverse business sectors

Fitness & Wellness

Gyms, studios, health clubs

Sales & Marketing

Lead gen, CRM, campaigns

Real Estate

Brokerages, agents, property mgmt

Professional Services

Law, consulting, accounting

Healthcare

Clinics, practices, wellness centers

Education

Schools, training, online courses

E-commerce

Online stores, marketplaces

Financial Services

Advisory, planning, insurance

Don't see your platform or industry? We adapt our proven automation frameworks to any business model.

Book a FREE strategy session

Simple Terms, Measurable Results

Transparent pricing, clear KPIs, and our commitment to your success.

How Our Pricing Works

Start with an automation example

Pricing is custom based on scope and your stack

Split payments

50% upfront, 50% after KPI review

Results tracking

We set clear KPI baselines during planning

100% Commitment to Your Success

We work until you're satisfied with the results

No surprises—all terms agreed upfront

Default: we host and license the solution (not owned); self‑host to own the build.

Results-focused partnership

Clear success metrics and ongoing optimization to ensure you achieve your goals.

Frequently Asked Questions

No. We plug into your current CRM, phone, calendar, billing, and platforms.

Alex De Gracia, Founder

Founder-led. Results-Driven.

I'm Alex De Gracia, founder of Everyday Workflows. You get direct access to my expertise from strategy session to launch. We build practical AI automations that drive real ROI—fast. Active in Tampa's business community and Young Catholic Professionals. Let's build something that works for you.

“You don’t rise to the level of your goals; you fall to the level of your systems.”

— James Clear

Why Everyday Workflows?

Enterprise-grade automation at small to mid-sized business pricing—without the overhead of hiring or managing an in-house team.

Enterprise-Grade Results

Get enterprise-level automation and AI implementation at a fraction of the cost of hiring full-time specialists.

Dedicated Multi-Expert Team

Access to a complete team with deep expertise—no salary, no benefits, no PTO, no downtime. Always available when you need us.

Results-Focused Partnership

We establish clear success metrics and ongoing optimization to ensure you achieve your business goals.

Strategic Implementation

We don't just implement AI for the sake of it. Every automation is strategically designed with clear outcomes and measurable ROI in mind.

Always-On Partnership

End-to-end delivery from strategy session to launch to ongoing optimization. We handle everything—no handoffs, no gaps, no disappearing after launch.

Predictable Costs

Simple fixed pricing that scales with your needs. No hidden fees, no runaway payroll, no project management overhead.

You get the results and reliability of an in-house team, with the flexibility and cost savings of a partner who is always on your side.

Learn More About Our Approach

Ready to automate growth—without hiring?

Book your free strategy session and map your fastest path to ROI.